Business Assistant (m/f/o)

We are creatives who grew up with digital media and love it.

Our focus is on combining performance, creativity and meaning. For surprising new digital closeness. We believe in the power of emotional communication and with it, we create deep connections between people and brands.

How we see this position:

As our Business Assistant, you'll be the heart of our office - transforming everyday work into a seamless, enjoyable experience. Your role is an operational cornerstone that connects key points of our office life: Everyday activities and administrative processes, with an eye on the team pulse. With a proactive approach and attention to details, you will nourish our workplace culture, turning potential challenges into efficient workflows. This isn't a background position, but a pivotal role for someone who takes pride in making things work perfectly.

Your job will be to assist us with:

• Filing and managing company documents
• Receiving, paying, and filing bills
• Communication with our accounting office
• Communicating with vendors
• HR administration (Managing documents related to Vacations, Sick leaves, Health and Safety, etc.)

This position offers variety without overwhelm. We're a small team therefore tasks in each area - whether financial, HR, or administrative - tend to have natural fluctuations and come in waves rather than constant streams. We're looking for someone who enjoys wearing different hats throughout the month and doesn’t necessarily need to be a specialist in everything.

If you are a person who is:

• Highly responsible
• Self-reliant and well-organized
• Resourceful and proactive
• Someone who can work independently without constant monitoring

Feel free to reach out to us!

We would also be happy if you were:

• An open-minded, curious person
• An individual who likes to be helpful to other people and keep them comfortable and nurtured
• Fluent in the English language (B2 or higher, since English is a working language in our office)

How to apply?

• First, read carefully our VHUG Privacy Policy at this link. Applying to this position implies you understand it and you are giving us the approval to keep and store your data – as clearly defined in the Policy.

• Send us your CV and Cover letter in the English language.

• In the Cover letter, we would like to read why you are interested in this position and other information you think are interesting and relevant for us to know.

We are estimating that the average working time will be 10 h/week, but the actual number of hours can vary depending on tasks and the volume of work, and on our mutual agreement.

The exact working schedule will be defined based on your available time and our work requirements.

All candidates will be contacted.